Archive for February, 2012

A Virtual Assistant’s Commitment: Learn New Things

Ye hey! I am done with my Virtual Assistant assignments.  I have featured in my blog 10 tools, programs and websites I learned in the course of two months. Two months in front of the computer cutting, pasting, print screening, image cropping, doing Google searches and watching instructional videos in Youtube.

Learn

By woodleywonderworks

Thank God for Google, Youtube and everything that is the Internet. The Internet has become my playground of learning in those two months of working on this task.  Jomar was right when he said “Google is your friend.” And so are Youtube and the Internet, in general.

Google searches have become a way of life to most of us who wants to find answers to questions we encounter every day. Same goes for Youtube, where you can watch many instructional videos of anything made in our world. I think almost everything in this world can now be seen in the Internet.

I included.  I can now be seen in the internet.

How so? Through this exercise of creating how to do powerpoints and blogging, I became a part of the Internet. I get to learn, create something from what I learned and share it to the world. And that makes me feel good.

But that doesn’t stop there. Learning should stop when the task is done. I think this should be a mindset of a virtual assistant.

     Never stop learning. Always challenge yourself to learn something new and acquire new skills.

Learning new things engages the mind. It what keeps our brains active and our psychology young.  We develop ourselves through learning. That is how we form our lives. As Jim Rohn said,

programs, tools, and websites

By Pipe

Learning is the beginning of wealth. Learning is the beginning of health. Learning is the beginning of spirituality. Searching and learning is where the miracle process all begins.

So, I am going to learn more tools there is. It’s going to be part of my life, to learn tools that can help me in my virtual assistant work in the future. This how I make myself better.

This is my commitment: “To learn at least two new programs, tools, and websites a month.” 

There is so much to learn. That gets me excited! I am moving forward.

What will I learn next?

Follow my blog and share this journey with me.

How to Use HootSuite

I like using HootSuite in managing my Twitter account. HootSuite is a web-based social media management tool.  It is so user-friendly. With HootSuite, I get to view all my home, sent, mentions, search and list feeds quick and easy. They are all arranged neatly in columns of streams in my HootSuite dashboard.

How to Use HootSuite

Another feature I like in HootSuite is the schedule tweet option. With this option, I can send my tweets on a particular time and date I want it sent; even when I am away from my computer. You can also shrink your URLs in HootSuite, which is another useful feature to have in hand, especially when you want to tweet websites with long virtual addresses.

I use HootSuite’s basic plan for free. This allows me to add up at most 5 of my social profiles. I was able to add my Facebook  and WordPress profile in my HootSuite dashboard. However, I am hoping that HootSuite can include Google+, YouTube,Tumblr, and other popular social media sites for their basic plan users. The integration of these social sites are only available in their paid subscription plans. Wouldn’t it be great if we can get these for free too? I just can’t resist putting a little wishful thinking here.

It is so awesome that HootSuite is web-based. I really like tools that are web-based. I don’t need to install anything in my computer. It saves hard disk space and I can sign in in any computer with Internet connection.

Now it is your time to try. Just follow my tutorial on how to use HootSuite. Happy Social Networking!

Photo Credits: http://www.flickr.com/photos/46542207@N04/

How to Set-up a Free WordPress Blog

For those who are new to blogging or want to start blogging, one of the best ways to start is at WordPress.com.

WordPress.com is a free online publishing web suite that allows you to create and edit a blog. It’s so easy to learn and use. I use WordPress to do this blog, obviously, and it’s been a wonderful experience so far. It took me just minutes to set-up an account and to post my first blog. Now I am a certified blogger. LOL! You can be too. Just follow my step by step presentation so you can set-up and start your own WordPress blog now.  Ciao!

How to Use Dropbox

Dropbox is a very useful online file storage service to have. It is like having a virtual hard drive where you can store and access your favorite files from any computer or mobile device with Internet access.  You can take your files anywhere with you without practically bringing anything. It is just like plucking them right out of the clouds.  Sounds like magic, right?

Dropbox

by Kinologiks

There is more. You can also share your files easily with Dropbox. The Dropbox folder on your computer lets you do that. Drop in a file and it synchs them on all of your shared computers. You can also share your files with your friends and colleagues with share folder options in Dropbox.

If you don’t have one yet, you should set-up one now.  Here is how. Just follow my step by step tutorial on how to use Dropbox.

How to Make Forms Using Google Docs

Do you need information about your products and services right away?  Why not do a survey and ask for your customer’s feedback.  You can use Google Forms. It’s free to use! All you need is a Google or a Gmail account.

Google form is one of the documents you can create using Google Docs. It is an easy way to collect survey information from your contacts or customers.  You can create different types of forms using Google form. You can create survey forms, quizzes and tests for applicants, sign-up and registration sheets and forms which gathers feedback, evaluation and testimonials from your customers or clients. The possibilities are endless.

Once your form is done, it is easy to share with your respondents. Send them via e-mail or a shared link. They just fill up the form in their email or browser and their responses are entered automatically in a spreadsheet you can view and use. How convenient is that?

See my step by step slides below on how to use Google forms. Have fun and enjoy!

How to Use Google Docs

When you need to create, store or do collaborative work online, Google Docs is the one you need.

Google Docs is an easy to use online word processor, spreadsheet and presentation editor. If you use Microsoft Office Suite (MS Word, Excel and Powerpoint) or the Open Office Suite, you will notice similarities of these softwares with Google Docs. In fact, files created from these suites can be uploaded and opened using Google Docs. When you create or upload your document files at Google Docs, they are stored online and linked to your Google or Gmail account. This allows you to access your documents from any computer with Internet access.

Another feature of Google Docs is that you can share your documents with others or even publish your documents for public use. You can also customize your settings to allow others to edit your document. This is very useful  when you work on a document with a team. With Google Docs, you can work collaboratively in real time.

And what is wonderful about Google Docs is that it is FREE to use!

Go ahead and give it a go!

Check out my free step by step tutorial on Google Docs. Thanks for reading and give feedback please.

How to use Evernote

I like taking notes. Do you too? Then you will love Evernote.

I use Evernote everyday to save my random thoughts, to do lists, training & seminar notes, trading journal, draft blogs, passwords etc. I also save articles and photos I clipped off from the Internet.  With the Evernote Clipper it is easy to clip and save Internet contents to your note for future references.

I also get to tag everything, using words like “affirmations”, “business”, “budget”, “blogs”, “things to do” and “dreams” as categories. It makes me feel at ease that I can store everything in just one searchable place. With Evernote, I remember everything. Well, not really everything, but only those things I remember to put in Evernote.

Here is a tutorial on how to use Evernote. Hope you find it useful like I did.